Rule 10.4.4 Preliminary Races

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Heats

The preliminary races shall be run in heats, with a maximum of three entries in each heat. The number of heats in each class of competition shall be determined by dividing the total number of entries by three and rounding up to the nearest whole number.


Seeding

1. Entries for each organization shall be identified according to their letter designations, not by the buggy used by each entry. An organization’s A entry should be its fastest entry, its B entry should be its next fastest entry, and so on.

2. The order of seeding shall be based on the weighted average of an entry’s last three years finishing times in the preliminary races, with the time for three years ago being multiplied by one, the time from two years ago being multiplied by two, and the time from last year being multiplied by three. These three numbers would be added together and then divided by six to determine that entry’s seeding time. For example, for race day 2002 the entry’s race day 2001 preliminary time would be multiplied by three and added to the entry’s race day 2000 preliminary time multiplied by two, and then finally added to the entry’s race day 1999 preliminary time. This total would then be divided by six to obtain that entry’s seeding time. The entry with the fastest seeding time will then be placed in the last heat; the entry with the second fastest seeding time will then be placed in the second to last heat. This process will be repeated until every heat has one team in it, then the process will continue by going back to the last heat of the day and assigning another team to that heat. By continuing this process each heat will end up with a minimum of two teams and a maximum of three teams. The next step in the seeding process will be the lane selection phase. For every heat the team with the best seeding time will choose their lane first, then the team with the second best seeding time will choose one of the two available lanes, and finally the team with the third best seeding time will be assigned to the remaining available lane.

3. The finishing times used for seeding purposes need not be official times. If an entry finishes the race, but is subsequently disqualified (for example by failing the brake test), its finishing time shall still be used for seeding purposes. In addition if an entry does not finish its preliminary race, but is subsequently granted an official or unofficial reroll, the time from that reroll shall be used for seeding purposes. If an entry does not finish its preliminary race and does not have an official or unofficial preliminary time for one or more of the three most recent years, that year shall be thrown out of that entry’s seeding time. That entry’s seeding time will be computed, using the method stated above, however the year that the entry did not finish will not be entered into the average, and the total time will be divided by the appropriate number.

4. If for any reason the Sweepstakes Executive Committee feels that a heat contains an unsafe grouping of buggies, the Sweepstakes Executive Committee will discuss the matter with the University’s staff Sweepstakes Advisor, and at their approval make the changes necessary to provide a safe race.


Heat Selection

The purpose of the heat selection procedure is to help ensure that each heat of the preliminary races has entries that are as far apart, with respect to probable finishing times, as is possible. This should help to reduce the chances of an accident during any of these heats. After all of the entries in each class of competition have been seeded, they shall select heats for the preliminary races using the following procedure:


Heat selections shall be made at a meeting of the Sweepstakes Committee. The heat selection procedure shall be supervised by the Sweepstakes Chairman, or anyone designated by that Chairman. This supervisor shall maintain order during the selection process and shall keep records of all of the selections that are made. If any entered organization is not represented at this meeting, the supervisor shall be empowered to make any required selections for the unrepresented organization.

The seeded entries shall be divided into three groups. If the number of preliminary heats scheduled is n, then the first group will have n entries, starting with the highest seeded entry and ending with the nth seeded entry. The second group will also have n entries, starting with the (n+1)th seeded entry and ending with the (n + n)th seeded entry. The third group will have all of the remaining seeded entries.


Representatives of each of the entries in the first group shall select the heats that their entries shall compete in using the following procedure:


1. The highest seeded entry in the first group shall select the heat that it wants to compete in during the preliminary races.

2. The next highest seeded entry in the first group shall select the heat that it wants to compete in during the preliminary races, with the provision that it cannot select a heat which already has one or more entries from the first group in it, unless all of those other first group entries grant it permission to do so.)

3. The preceding step shall be repeated until all of the seeded entries in the first group have selected heats.


Representatives of each of the entries in the second group shall select the heats that their entries shall compete in using the following procedure:


1. The highest seeded entry in the second group shall select the heat that it wants to compete in during the preliminary races.

2. The next highest seeded entry in the second group shall select the heat that it wants to compete in during the preliminary races, with the provision that it cannot select a heat which already has one or more entries from the second group in it, unless all of those other second group entries grant it permission to do so.

3. The preceding step shall be repeated until all of the seeded entries in the second group have selected heats.


Representatives of each of the entries in the third group shall select the heats that their entries shall compete in using the following procedure:

1. The highest seeded entry in the third group shall select the heat that it wants to compete in during the preliminary races.

2. The next highest seeded entry in the third group shall select the heat that it wants to compete in during the preliminary races.

3. The preceding step shall be repeated until all of the seeded entries in the third group have selected heats.


Heat selections shall be made by a date that is no later than the second day of Truck Weekend (the weekend just prior to the date scheduled for the preliminary races). Within two days of the day that heats and lanes are selected, the Sweepstakes Chairman shall distribute a schedule of all of the heat and lane selections for the preliminary races, to each of the participating organizations.


Lane Selection

After heats have been selected for all entries, the lane that each entry will occupy on Hills 1 and 2 shall be chosen. The entry seeded first shall choose first. The entry seeded second shall choose second. The entry seeded third shall choose third, and so on until all of the entries have chosen lanes. No entry may choose a lane that is already occupied by a higher seeded entry.

Lane selection shall take place at the same meeting at which heats are selected.


Heat and Lane Switching

Any entry may switch their heat and/or lane selections with any other entry provided that they comply with the following:

• All of the entries in each heat in which a change is to take place must approve the change.

• The Sweepstakes Chairman and the Safety Chairman must approve the change.

• The change must be made within 24 hours of the meeting at which the heats and lanes were selected. Entry Withdrawals


If an entry withdraws from the Sweepstakes competition before the preliminary races begin, the heat to which that entry was assigned will not have three entries competing in it. If more than one heat has less than three entries competing in it, the Sweepstakes Chairman may reassign entries in heats with less than three entries to different heats if that reassignment will reduce the total number of heats in the preliminary races. A reassignment may only be made if the Sweepstakes Chairman and the Safety Chairman determine that that reassignment would not increase the likelihood of an accident in any heat, and if the reassignment does not cause any reassigned entry to start the race in a lane other than the one that they were originally scheduled to be in, unless that entry agrees to the different lane assignment. No entry of an organization may be reassigned to a heat in a class of race competition that is less than two heats away from any heat in that same class of race competition in which another of that organization’s entries is scheduled to compete.

Any organization withdrawing an entry shall forfeit all entry fees for that entry. If an organization withdraws an entry after heats and lanes have been selected for the preliminary races, they shall only be permitted to enter as many entries in the following year’s competition as they had competing in the year that they made the late withdrawal. Each organization shall always be permitted to have at least one entry regardless of the number of late withdrawals they had during the previous year’s competition.

Exceptions to this rule may be made if an entry is withdrawn involuntarily, such as if the entry’s buggy is damaged beyond repair during a practice session. However, the evidence that the withdrawal was involuntary must be very strong and must be agreed upon by the Sweepstakes Chairman, the Assistant Sweepstakes Chairman, and the Safety Chairman. Failure of an entry’s driver to successfully complete a passing test or to complete the minimum required number of rolls down the buggy course during freeroll practice sessions shall NOT be considered as valid reasons for the involuntary withdrawal of that entry. Failure of an entry’s buggy to complete the minimum required number of rolls down the buggy course during freeroll practice sessions shall NOT be considered as a valid reason for the involuntary withdrawal of that entry.