Raceday 2018
April 20-21
7
WEEKS
Reference

Rule 3.1.1 Personnel

Sweepstakes Advisor

The Sweepstakes Advisor is employed by the office of Student Activities within the Division of Student Affairs of Carnegie Mellon University. The Sweepstakes Advisor has the overall responsibility for directing and supervising all Sweepstakes related activities.

As such, the Sweepstakes Advisor has responsibility and accountability for all Sweepstakes related matters. The Sweepstakes Advisor should work closely with the Sweepstakes Chairman and his or her assistants, and with the Sweepstakes Committee, providing direction, advice, and assistance whenever it is needed. In this position of ultimate responsibility, the Sweepstakes Advisor may, at his or her discretion, effect changes in the organizational structure, the rules, the regulations, or the procedures governing the Sweepstakes Competition.

Sweepstakes Chairman

The Sweepstakes Chairman shall be elected by the Buggy Chairmen of all of the organizations participating in the Sweepstakes Competition. The Sweepstakes Chairman may NOT also be a Buggy Chairman for any organization.

The duties of the Sweepstakes Chairman are to organize and supervise all Sweepstakes activities during the entire school year. These activities include the Sweepstakes races, the Design Competition, the Buggy Book, all freeroll practice sessions, all push practice sessions, the Sweepstakes awards presentations, and all preparation activities for any of these events.

The Sweepstakes Chairman may appoint one or more people as assistants to help the Sweepstakes Chairman, the Assistant Sweepstakes Chairman, the Safety Chairman, the Design Chairman, and the Buggy Book Chairman in the execution of their duties. In the case of the Safety Chairman, an assistant shall only be named in his/her absence, and only after consulting the Safety Chairman. Any person who is to stand in place of the Safety Chairman for any period of time, must first be approved by a majority vote of the organizational Buggy Chairmen. In extreme emergencies, where the Safety Chairman is not present and no person has been approved by a majority vote to act as Safety Chairman, the Sweepstakes Chairman or the Assistant Chairman shall act in the Safety Chairman’s place by default.

Assistant Sweepstakes Chairman

The Assistant Sweepstakes Chairman (Assistant Chairman) shall be elected by the Buggy Chairmen of all of the organizations participating in the Sweepstakes Competition. The Assistant Sweepstakes Chairman may NOT also be a Buggy Chairman for any organization.

The duties of the Assistant Sweepstakes Chairman are to aid the Sweepstakes Chairman in organizing and supervising all Sweepstakes activities during the entire school year, and to act in the place of the Sweepstakes Chairman in his or her absence.

Safety Chairman

The Safety Chairman shall be elected by the Buggy Chairmen of all of the organizations participating in the Sweepstakes Competition.

The Safety Chairman may NOT also be a Buggy Chairman for any organization. The duties of the Safety Chairman are to conduct the safety inspections required of all participating buggies, to conduct Spot Safety Checks of buggies participating in both freeroll practices and push practices, to observe pass tests, to enforce all safety related requirements at all freeroll practices and push practices, and to evaluate and rule on, any safety related issues that arise relative to any Sweepstakes activities during the entire school year.

Design Chairman

The Design Chairman shall be appointed by the Sweepstakes Chairman. The Design Chairman may NOT also be a Buggy Chairman for any organization.

The duties of the Design Chairman are to organize and supervise all Design Competition activities during the entire school year. These activities include the appointment of judges, the selection of a time and place for the competition, the arrangements for publicity, the supervision of both the public display of the buggies and the presentation of the buggies to the judges, the compilation of the results of the judging and the presentation of the awards for the competition. The Design Chairman may select one or more people to assist him or her in the execution of his or her duties. The Sweepstakes Chairman must approve any people selected as assistants by the Design Chairman.

Buggy Book Chairman

The Buggy Book Chairman shall be appointed by the Sweepstakes Chairman. The Buggy Book Chairman may NOT also be a Buggy Chairman for any organization.

The duties of the Buggy Book Chairman are to organize and supervise all activities required to compile, design, edit, publish, and distribute the Buggy Book which describes the Sweepstakes Competitions. The Buggy Book Chairman shall also be responsible for the design, ordering and distribution of the official Sweepstakes wear such as t-shirts and hats. The Buggy Book Chairman may select one or more people to assist him or her in the execution of his or her duties. The Sweepstakes Chairman must approve any people selected as assistants by the Buggy Book Chairman.

Buggy Chairman

Each organization participating in the Sweepstakes Competitions shall designate one or more people as its representatives for all official Sweepstakes functions. These representatives shall be known as Buggy Chairmen and they shall serve as members of the Sweepstakes Committee.

  • This page was last edited on 27 September 2010, at 17:36.

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