Rule 3.3.2 Meetings
Meetings of the Sweepstakes Committee shall be scheduled by the Sweepstakes Chairman whenever that Chairman considers it necessary, or when three or more organizations request such a meeting. Sweepstakes Committee meetings should usually be held once a week during the weeks that freeroll practice sessions are scheduled, and on an as needed basis other times of the school year.
As a rule of thumb, meetings should be consistently scheduled each week at the same time and on the same day (usually every Monday evening at 10pm) to make it reasonable for organizations to regularly attend. Any organization failing to have a representative of that organization in attendance at any Sweepstakes Committee meeting for which at least 24 hours notice has been given, shall be fined the amount of $15.00.