Homecoming Conf. Call Minutes, 7/18/08

Homecoming Goals:
- Launch Buggy Alumni Association and get as many alumni as possible to sign up
- Educate Freshmen and student body about Buggy, visibility boost (including awareness about HoB)
- Prime seniors and underclassmen to join BA
- Gather missing information for archives
- Networking with other University Community and organizations

Needs:
- Volunteers to take shifts at Freerolls, Welcome Table & Display, and Launch Reception
- Some seed $ for merch and marketing expenses
- Email distribution of Homecoming schedule and BA launch plans (rely on active people on pikabuggy.com)

Promotion:
[Alumni]
- Listed in Homecoming Registration hard mailing that went out
- Listings on Homecoming website with event descriptions
- Send info to your local, regional alumni clans and organizational alumni lists (will provide info)
- Targeted email or mailing (TBD) to 1,400 people registered as Buggy Alums with Alumni House
- Email to anyone we can get to sign up to officiall BAA site between live date and Homecoming

[Students]
- Post to Sweepstakes chairmen’s d-list and Sweepstakes website (note: PiKA chairman is active head until Sweepstakes chair is elected)
- Homecoming event posters around campus (2 weeks, 1 week, and 1 day prior)
- Flyers @ UC desk, dorms, other locations
- Personal invitations to key community contacts (Student Affairs, CMUtv, WRCT, Tartan, CMU Today, Library, etc.)

ACTION ITEMS:

[ADVANCE PREP]

Andy - Help soliciting a Buggy Alumni logo (need logo by end of August to inform website and merchandise)

Chris/Carsen - Donation/Dues specifics ASAP (to inform merch budget and website donations form). Include corporate matching and Student Life matching programs for tax-deductible donations

Tom - Discuss room selection for HoB with Anne W (McKenna/Peter/Wright room)

Dani - Coordinate with Sarah on room set up for HoB and other events (A/V person, etc.) Would like HoB to be in McKenna/Peter/Wright room on 2nd Floor of UC

Chris - Merch selection and production

Abby/Dani/BAA - Decide on 3-4 goals for year 1 to include in Mission Statement (e.g., chip timer, outside enjoyment like jumbotron or kids’ tent, archive building, party at Carnival ’09)

Abby - Coordinate video footage from CMUtv in August when students return

Sam/Adam - Website build finish, testing and launch prior to Homecoming

Andy - Video psyche reel to play at Buggy Display

Abby - Speak to Jennie Benford @ Library re building Archives and help for Display

Dani/Abby - Research photo array to be included in Display (e.g., use Statile’s sub-2:10 list as a basis, but hi-res)

Sam/Adam/Dani - Organizational data registry books

Dani - Gather info for event blurbs to be put on Homecoming website (include our URL in all listings)

Dani - Create informational one-sheet explaining BAA and goals; Posters; Flyers; Stickers; Mailings

Dani - Set up Campus group meetings to discuss Carnival (e.g., CMUtv, WRCT, Tartan, CMU Today, Library, Alumni Relations, New Dean of Student Affairs)

Dani – Create Buggy Alumni style guide (for name, logo, usages, etc.)

All - Make a list of alumni you can distribute the Homecoming schedule to

BAA - Continue to track requirements to repave Hill 1. Possibly hold meetings during Homecoming

[DAY-OF]

Sam - Think Pads for Buggy Welcome Table and Display

Tom/Andy/Abby/? - Buggies to be displayed (4 total, to represent ’70s, ’80s, ’90s and ’00s)

Dani/Chris - Coordinate refreshments and set-up for Freerolls

Dani/Chris/Carsen/Aiton - Point people for events