Homecoming Conf. Call Minutes, 7/18/08

Homecoming Goals:
– Launch Buggy Alumni Association and get as many alumni as possible to sign up
– Educate Freshmen and student body about Buggy, visibility boost (including awareness about HoB)
– Prime seniors and underclassmen to join BA
– Gather missing information for archives
– Networking with other University Community and organizations

Needs:
– Volunteers to take shifts at Freerolls, Welcome Table & Display, and Launch Reception
– Some seed $ for merch and marketing expenses
– Email distribution of Homecoming schedule and BA launch plans (rely on active people on pikabuggy.com)

Promotion:

[Alumni]
– Listed in Homecoming Registration hard mailing that went out
– Listings on Homecoming website with event descriptions
– Send info to your local, regional alumni clans and organizational alumni lists (will provide info)
– Targeted email or mailing (TBD) to 1,400 people registered as Buggy Alums with Alumni House
– Email to anyone we can get to sign up to officiall BAA site between live date and Homecoming

[Students]
– Post to Sweepstakes chairmen’s d-list and Sweepstakes website (note: PiKA chairman is active head until Sweepstakes chair is elected)
– Homecoming event posters around campus (2 weeks, 1 week, and 1 day prior)
– Flyers @ UC desk, dorms, other locations
– Personal invitations to key community contacts (Student Affairs, CMUtv, WRCT, Tartan, CMU Today, Library, etc.)

ACTION ITEMS:
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Homecoming Launch Event – Conference Call 7/18 @ 6pm ET

Hi all, here is the info for the call. I’m posting the dial-in info here, in case there are any lurkers who would like to join us.

Date: Friday, July 18
Time: 6pm ET

Conference Dial In Instructions
1. Dial:  (888 ) 311-9051 or (877) 246-9080
2. Enter Participant Conference Entry Code: 41268 (followed by the # key)

FOR DISCUSSION
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Great News!

I just got the update from the administration’s meeting about Alumni Interest Group spending from Sarah McMullen. The bottom line is that we will soon be able to accept tax-deductible gifts and donations, and spend that money to fund our buggy-related programs. Whereas before buggy was not considered an educational activity, we now have the go-ahead to sponsor team startups, buy equipment for Sweepstakes, etc.

There will be two accounts; one non tax deductible account for dues, merchandise income and the like, that doesn’t expire at FY end; and another as I described above, with the only catch being that the funds will expire at FY end and go into the University’s coffers.

The latter account hasn’t been set up yet, and this may take a couple of weeks. I’ll keep you posted.